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The Rain POS system allows you to see entries for all inventory changes in your products, and this shows up primarily in two areas. Within each product, in the Styles and Pricing area on the Details tab, there is an area for Inventory that has a tab for Inventory History adjustments specific to that product. There is also a report in the Reports menu for Inventory History as an overview of all of your inventory. Learn how to use both of these functions in this article.

 

Product-Specific Inventory History

You can get to this part of the system by clicking on Inventory > Products, searching for your product and clicking on its Title.

Once you open the product you want in the Edit Product view, scroll down until you see the Inventory section, then click on the Change link, as pictured above.

In the Change Inventory panel, click on the Inventory History tab.

At the top of the tab, you see quantities for Reserved, In-Stock, Sold, and Returned. Down below, you'll see line-item entries for every change to the item's inventory that happens throughout the system.

As you can see in the example above, Manual Adjustments, Transactions, Returns, Subscription installments, and System Adjustments such as those made when doing Batch Inventory or inventory Transfers between your locations will all make unique entries in this area. Also noted will be the Date and Time, the Area of the system in which the change was made, an Event ID you can click on for more details (see below), the Employee responsible, the Quantity changed / Reserve changed, and the Total Quantity after the change. These results will paginate as needed as the item's history grows.

 

Inventory Events

Wherever possible, the system will try and open an event in the relevant area if you click on an Event ID so you can see more details about the circumstances of an inventory change. Like the example below, with inventory Transfer between Locations, the event will open in a new tab of your browser.

 

The Inventory History Report

You can get to this part of the system by clicking on Reports > Inventory History.

By default your Inventory History report will display changes made the current day you are viewing. You can click on the date to adjust the Date Range, but please note, there can be a great many individual inventory adjustments in larger date ranges and the system is limited by your browser and how much memory you have in your computer, so looking at the shortest possible date range for what you need is recommended. If you try a date range and the system doesn't load the data after thirty seconds, it is likely it won't be able to, so try a shorter range.

You can filter the report by different store Locations, Departments and/or Areas in the system that make changes to your inventory. You can also search by keyword as needed. At the top of the report, a summary of global inventory Totals is displayed for you. You are able to Export the results or Print them.