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Using the Time Clock

First, the employee will need to enter their PIN code. If you are not currently using PIN codes for the Register, that is okay, but under the Admin Button (your username) > Users > Users, every employee will need a PIN code saved in their user account in order to use the Time Clock function.

Next, they need to click the appropriate button for if they are clocking IN or OUT.

Finally, the employee will click the Save button to log their clock punch.

 

Time Clock Admin Functions

Under the Reports menu, you will have a Time Clock report, as pictured below.

You can use this report to see all Time Clock activity for your employees for whatever time frame you wish to view. Here is what the report looks like:

You can click the Date Range area to change to view a different range of dates. There is also a Summary View of the report, as pictured above, that shows total hours for the period for each employee that was active. There is also a Detail View that shows Clock In and Clock Out times, as pictured below. If you have multiple Locations set up in the system, you can view them individually (e.g. Mount Vernon, above) or you can view All Locations at once. You can also filter by Employee using the drop-list that shows All Selected to view only those employees you want.

You can Export the Time Clock data using the Export button, which will save as a spreadsheet to your device. You can also delete any invalid line-item entries using the Delete buttons on the far right.

In the Detail View, you can see for each employee the Clock In and Clock Out times for whatever days you are viewing, and there will be a line item for each pair of Clock In and Clock Out times. If any entry was missed, the system will show it in red lettering, as pictured below.

If you need to adjust a specific Clock in or Clock Out timestamp or add a Missing timestamp, from the Detail View, click on the timestamp and you can edit it directly. You can use the popup calendar and time lists to set the Clock In or Clock Out, as you see below where we are entering a Missing clock punch. Click the Apply button once you have the date and time properly set for the clock punch.

You can also click the Add Entry button if an employee needs clock punches entered for them manually, as pictured below:

To enter a manual Time Clock entry, after clicking the Add Entry button, select the Employee from the drop-list, if appropriate, choose the Location, and then click to set the Date / Time In and Date / Time Out you need. Once you're done, click Save and you're all set!

To give an employee User Group access to work with the Time Clock report, click on the Admin Button (your username in the upper right) > Users > Groups and click on the appropriate Group. In the permissions section for Reports you can check the box for Time Clock, click Save, and that User Group will be able to work with the report and make Time Clock adjustments. The Administrators Group will already have that checked.