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Receiving Back-Ordered Inventory

If an order gets broken up into multiple shipments, you can continue receiving by going to Purchasing > Purchase Orders and make sure the box is checked for Back Ordered. The most recent orders will be at the top of the list, and you will be looking for the original Purchase Order you made. Click on the PO Number and you will see your original PO complete with all items in the order.

In the upper left, any completed Receiving Orders will be listed with their dates of completion, any saved Drafts of Receiving Orders will be listed without dates and you can click on the link to open the draft. You will see items that you have not yet received from the original PO in the Back Ordered column, with the quantities of each in a blue square. If you just need to receive back-ordered inventory, click the Continue Receiving button.

Once the order is open, you will see all remaining available back-ordered items (those that have not yet been received) listed for you. Each will have its check box on the far left in place initially. If you did not yet receive an item, un-check that box and it will be saved for a future receiving order by going into Back Order. In the upper right, you can enter the amount you paid for freight for the shipment, and the system will automatically divide that cost on a proportional basis among the items in the RO.

For the line-item costs, find your invoice for the shipment and enter the Total for each line item, and the system will automatically do the math and figure the per-item cost for you. If you have entered your shipping cost already, the system will automatically divide it among the items based on their quantities and prices on a weighted basis.